Producer Rule-Making and Compliance Working Group Terms of Reference

Role of the Producer Rule-Making and Compliance Working Group

The Producer Rule-Making and Compliance Working Group will advise the Circular Materials Board of Directors on the development of CMO’s rule-making strategy and provide insight into the perspective of its participant producers on CMO’s compliance services, including but not limited to, the points of interface between Circular Materials and its participant producers such as the producer portal, the Producer Services Agreement, producer support services, preparation of the Annual Producer Report due to RPRA and any compliance functions or enforcement actions initiated by the RPRA.

Responsibilities of the Rule-Making and Compliance Working Group

The Working Group provides a forum for CMO producers to:

The Working Group also provides a forum for CMO producers to review and where appropriate seek clarification on any RPRA published documents to ensure there is a common understanding of reporting requirements and compliance obligations under the Blue Box Regulation.  This is critical to ensure a level playing field among producers supplying Blue Box materials to consumers in Ontario.

RPRA published documents to date that are relevant to producers include the following:

Chair

The Rule-Making and Compliance Working Group will be chaired by a Director from the Circular Materials Board.

Membership

Representatives of producers who are directly involved in preparing annual producer reports and managing the producers’ compliance responsibilities will be invited to be part of the Rule-Making and Compliance Working Group.

The Producer Rule-Making and Compliance Working Group will be a reasonable size to accommodate discussion.  Should demand exceed this size, use of specialized subgroups and other mechanisms for receiving input from CMO’s producers will be considered.

Operation of the Working Group

Meetings of the Producer Rule-Making and Compliance Working Group will be held on a regular basis and scheduled in advance of key compliance activities such as rule-making, registration and reporting deadlines and following release of any new RPRA guidance documents or webinars.

The agenda for these meetings will be set by the Working Group Chair with appropriate input from Working Group members.

Review of the Working Group

The Working Group will annually, through the Working Group Chair, provide comments or suggestions to improve the operation of the Working Group.  The Working Group Chair will forward these comments to the Governance Committee for consideration.

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